Several currencies
Keep rates in US dollars for international guests and in local currency for residents. Each booking stays in one currency and reports never add them together.
For remote lodges at the end of the road, the river or the trail.
Jungle lodges, mountain refuges, island camps and wilderness lodges sell a whole experience: the room, every meal, the guided walks and the boat out. Malvavisco keeps all of it on one booking and one calendar.
Works with what the lodge already runs on
When the nearest town is a boat ride away, the plan has to be right.
A remote lodge cannot send a guest back for the forgotten booking. Malvavisco makes the day’s plan visible to the kitchen, the guides and the boat crew before anyone leaves the dock.
Excursions with the right guide
Birding walks, canopy tours and night hikes are services. Assign a naturalist guide whose skills and languages match the group, and Malvavisco flags any clash.
Guides & gearBoats, canoes and trucks
Every boat, canoe, kayak or vehicle is an asset with its own row, so the boat that does the airport transfer is never also booked for the river trip.
Assets on the calendarFull board, planned ahead
Included meals are planned from who is staying, with dietary needs reaching the kitchen early enough to order supplies.
Kitchen & mealsGroups from tour operators
Keep each tour operator as an organization, send versioned proposals and keep the whole group on one booking and one bill.
Bookings & roomsWhat Malvavisco does for a remote lodge, and what it doesn’t
| Feature | Malvavisco | How it works |
|---|---|---|
| Excursions with naturalist guides | Yes | Sold on the booking and scheduled later with a guide whose skills (birding, diving, a boat licence) and languages are checked. |
| Boats, canoes and vehicles | Yes | Assets with overlap checks, so the transfer boat isn’t also out on the river trip. |
| Transfers by boat, plane or road | Yes | Services scheduled with the boat, plane or vehicle they use. |
| Full-board meal counts | Yes | Included meals are counted per day from who is staying, without a second charge. |
| Dietary brief | Yes | Dietary needs from guest profiles reach the kitchen early enough to order supplies. |
| Supply orders and receipts | Yes | Supply orders are emailed to vendors and received into stock once, which matters when deliveries come by boat. |
| Tour operator groups and proposals | Yes | Operators are organizations with versioned proposals; the whole group stays on one booking. |
| Housekeeping status | Yes | Rooms are marked clean, then inspected, on the operations board. |
| US dollars and local currency | Yes | Rates in each currency, one currency per booking, reported separately. |
| English, Spanish and Portuguese staff interface | Yes | Chosen per workspace; guest emails in all three. |
| Online booking or channel manager | No | Guests and operators can’t book online through Malvavisco. |
| Electronic invoicing | No | Fiscal invoices stay in your country’s invoicing system. |
| Card processing | No | Staff record cash, transfer and card-terminal payments. |
| Offline mode | No | It needs a connection; the kitchen screen disables its buttons when its data goes stale. |
How Malvavisco runs a full-board remote lodge
The parts of the stay that hotel software leaves on paper.
The stay and the transfer
A booking holds the whole party: arrival and nights, rooms or cabins for the whole stay or night by night, and every charge. Transfers by boat, plane or road can be services scheduled with the vehicle they use.
Excursions, guides and capacity
Each excursion is sold on the booking and scheduled later with a guide and the assets it needs. Malvavisco checks that the guide is free, has the required skills (birding, diving, a boat licence) and speaks a language the group needs, and that the boat or vehicle is not already out or blocked for maintenance.
Meals and supplies
Breakfast, lunch, dinner and picnic meals can be included in the stay. The kitchen’s daily brief lists who is eating and their dietary needs, and supply lists turn into orders emailed to your vendors, which matters when deliveries come by boat once a week. More on the lodge kitchen.
Housekeeping and the day’s board
The operations board shows today’s arrivals and departures, which cabins need turning and the tasks waiting for each role. Housekeeping marks rooms clean, then inspected.
Guests before and after the trip
Reminder emails go out for deposits, balances and pre-arrival details from English, Spanish or Portuguese templates. A pre-trip questionnaire gathers what you need, and after the stay a survey and your Google or Tripadvisor review links follow.
Connectivity
Malvavisco is a web app and needs an internet connection; many remote lodges now run it over satellite internet. There is no offline mode yet, and the kitchen screen disables its buttons when its data goes stale so nobody works from old orders. What works on satellite internet, and how to plan for the day it drops.
The quieter parts of running a lodge far from town
Your own tax rules
Percentages or fixed amounts, included or added on top, versioned when the rules change.
Roles for every job
Eleven roles, from kitchen and housekeeping to finance and a read-only owner, enforced by the server.
Printable invoices
A numbered invoice per booking; a changed invoice is replaced, never edited silently. It is not a fiscal document.
Reports and exports
Revenue per currency, balances, occupancy, guest origins and feedback, exported as XLSX or CSV.
Private by design
Two-factor sign-in, an activity log on bookings and guest privacy requests handled step by step.
Malvavisco suits your lodge if…
A good fit
- Meals and excursions are part of almost every stay
- Guides, boats or vehicles are scheduled by hand today
- Tour operators send you groups as well as direct guests
- Your team works in English, Spanish or both
- You have a working internet connection, even a satellite one
…and it may not be the right fit yet if:
- Guests must book and pay online on your website
- You sell through Booking.com or Expedia and need a channel manager
- Your country’s electronic invoices must be issued from the same system
- The lodge goes days without any connection
Eco and wilderness lodges ask us
No. It is a web app and needs an internet connection; it works over Starlink or another satellite link like any website. There is no offline mode yet, and the kitchen screen disables its buttons when its data goes stale.
No. Malvavisco prints a numbered invoice for each booking, but it is not a fiscal document and it is not connected to any tax authority. Electronic invoices stay in your current invoicing system.
Not online. Your team keeps each operator as an organization, sends versioned proposals and turns the accepted one into a booking.
The staff app runs in English, Spanish or Brazilian Portuguese, set for the whole workspace. Guest emails can be written in all three, and each guest receives their own language.
Yes. Supply orders can be emailed to your vendors from Malvavisco and received into stock once when the delivery arrives.
