Every hunter, guide, stand and truck accounted for before first light.
Malvavisco runs the camp and the lodge behind a guided hunt: who is booked for which week, which guide takes which hunter, which stand, blind and truck they use, what the cook makes, what the bar sold and what is still owed.
Works with what the lodge already runs on
A hunt is more than a room night.
Hotel systems see beds. An outfitter sells days in the field, each with a guide, a place to sit and a way to get there. Malvavisco schedules all of it against the same calendar as the rooms.
Hunts with a guide attached
Sell a guided hunt as a service on the booking, then assign the guide when you plan the week. Skills and languages are checked, so the bowhunting specialist goes with the bowhunter.
How guide scheduling worksOne party per blind
Stands, blinds, trucks, ATVs and horses can each be an asset with a calendar row. Malvavisco stops a second party from being sent to the same one at the same time.
Assets in the calendarDeposits taken seasons ahead
Deposit and cancellation policies, payment schedules and reminder emails keep a booking made two years out on track until the balance is paid.
Payments & invoicesCamp food that matches the roster
Early breakfasts, packed lunches and dinners are planned from who is in camp, with allergies and dietary notes acknowledged by the cook.
Kitchen & mealsWhat Malvavisco does for a hunting lodge, and what it doesn’t
Malvavisco runs the lodge and the camp. The hunt’s paperwork is a different job, and the table says so.
| Feature | Malvavisco | How it works |
|---|---|---|
| Rooms, cabins, wall tents and outposts | Yes | All are places on one calendar; assign a hunter for the whole stay or move them night by night between camps. |
| Guide assignment by skills and languages | Yes | The bowhunting specialist goes with the bowhunter, and a guide already booked for those hours is refused. |
| Stands, blinds, trucks, ATVs and horses | Yes | Each can be an asset with its own calendar row and overlap checks, so two parties never get the same blind. |
| Cook meal counts and packed lunches | Yes | Included meals are counted per day from who is in camp, with no second charge. |
| Dietary brief for the cook | Yes | Allergies and dietary notes from guest profiles appear in the daily brief and must be acknowledged when they change. |
| Bar, shop and processing fees on the bill | Yes | Sales post to the hunter’s booking and move stock once; anything to prepare goes to the bar or kitchen as a ticket. |
| Deposits and payment schedules | Yes | Deposits, tiered cancellation policies and reminder emails, even for hunts booked two seasons ahead. |
| Finance and owner reports | Yes | Finance per currency, overdue balances, occupancy and arrivals; a read-only owner role sees them without changing anything. |
| US and Canadian dollars | Yes | Rates in each currency, one currency per booking, reported separately with no conversion. |
| English, Spanish and Portuguese staff interface | Yes | Chosen per workspace; guest emails can be written in all three. |
| Online booking and card payments | No | Your team enters bookings and records payments taken by transfer, card terminal or cash. |
| Tags, draws and licences | No | They stay with your state or provincial system, or with an outfitter suite. |
| Harvest records | No | Not recorded; outfitter suites and wildlife agency systems handle them. |
| Firearms details and paperwork | No | No weapon or firearm fields; keep them in your current forms. |
| Waivers and e-signatures | No | Hunters can’t sign waivers in Malvavisco; use paper or a waiver tool. |
| Offline mode | No | It is a web app and needs a connection, satellite included. |
Tags, draws, harvest records and waivers: who does them
Outfitter suites cover the hunt’s paperwork. Here is what each says it does, so you know what to keep alongside Malvavisco.
Malvavisco stops at the camp and the money. The paperwork that comes with the hunt itself belongs to outfitter suites:
| Job | Malvavisco | What outfitter suites say they do |
|---|---|---|
| Tags, draws and licences | No | LodgeRunner records licence numbers, stores scanned licences and tags on the booking and can hold licence fees when a hunter doesn’t draw |
| Harvest records | No | HuntDocs ties harvest records to each hunt and hunter; Hunt Outfitter logs GPS pins, cut tags and photos at the kill site and exports a PDF for the wildlife agency |
| Firearms details | No | Hunt Outfitter tracks the weapons clients bring, with caliber and bullet weight; HuntDocs asks for the weapon on its booking form |
| Waivers | No | HuntDocs waivers can be signed in camp without service once the form is loaded; LodgeRunner and Hunt Outfitter offer e-signatures |
| Online payments | No | HuntDocs takes card and ACH payments from a secure link; LodgeRunner works with Stripe, Square and other processors |
Their prices, from their own pages: HuntDocs $125 a month or $1,250 a year; Hunt Outfitter from free to $179 a month, plus a booking fee paid by the client; LodgeRunner usually $100–$300 a month for hunting outfitters (source). Each detail comes from that company’s own website, checked on 23 October 2026.
Which to choose
If tags, harvest reporting and signed waivers are the daily headache, choose an outfitter suite. If the hard part is the lodge itself, rooms, guides, stands, the cook and the bar on one bill, in English, Spanish or Portuguese, Malvavisco fits, and the paperwork stays where it is today. Running both means entering each hunter twice, because Malvavisco has no integrations.
Compare them in the best hunting lodge software or read Malvavisco vs LodgeRunner.
From the 4 a.m. coffee to the evening tally.
- 04:00
Breakfast and packed lunches
The kitchen brief lists everyone in camp today, their packed lunches and any dietary needs to acknowledge.
Kitchen - 04:45
Guides, stands and trucks
The crew and assets calendars show which guide takes which hunter, to which stand, in which vehicle. Changes are rechecked for overlaps.
Crew - 13:00
Midday changes
Move a hunter to the afternoon sit or swap a guide; the booking keeps the same charges because scheduling never bills twice.
Schedule - 19:00
The lodge bar and shop
Drinks, ammunition, a lodge hat or a processing fee go onto the hunter’s tab from the point of sale.
POS - 21:00
Tomorrow’s plan
Lay out the next morning on the calendar and print it for the guide room.
Calendar
How Malvavisco handles a hunting operation
From the first enquiry at a trade show to the last balance paid.
Enquiries, proposals and agents
Leads from shows, calls and email go into a sales pipeline. Proposals are versioned, so the hunter can compare a five-day and a seven-day option, and your team turns the accepted one into a booking. Booking agents and companies are kept as organizations.
Bookings for camps, lodges and outposts
Rooms, cabins, wall tents or outpost camps are all places in one calendar. Assign a hunter to one bed for the whole stay or move them night by night between camps, with capacity checked every night.
Guided hunts, guides and gear
A hunt is a service with your own per-person price. Scheduling it attaches a named guide and the assets it needs: a stand, a blind, a truck, an ATV or a string of horses. Overlaps, capacity, guide skills and languages are checked before the plan is saved. How guide scheduling works.
Money taken far in advance
Set percentage or fixed deposits, tiered cancellation policies and a payment schedule. Reminder emails go out when the deposit and the balance are due, and every payment you record (cash, bank transfer, a card terminal) carries its own receipt and history. Reversals need a reason.
American hunters, Canadian books
Canadian outfitters often bill American hunters in US dollars while their books are kept in Canadian dollars. Keep rates in both; each booking stays in one currency, and reports show USD and CAD apart, ready for your accountant. More on Canadian lodges and multi-currency reports.
Reports for the owner
Finance per currency, overdue balances, occupancy, arrivals and departures, and the contribution of each booking after recorded costs, exported as XLSX or CSV. The owner role is read-only, so an absent owner can follow the season without changing it.
Taxes your way
Tax rules are yours to define: a percentage or a fixed amount, included in the price or added on top, versioned so last season’s bookings keep last season’s rules.
The kitchen and the bar
Products routed to the kitchen or the bar become tickets that move from preparing to ready to served. Included meals are planned without being charged, and the bar tab lands on the same bill as the hunt.
Malvavisco suits your hunting operation if…
A good fit
- You run guided hunts with lodging and meals
- Guides, stands, blinds or vehicles are assigned by hand today
- You take deposits a season or more ahead
- Your guides or guests speak Spanish as well as English
- You want the bar, shop and processing fees on the hunter’s bill
…and it may not be the right fit yet if:
- Hunters must book and pay online (there is no booking engine yet)
- You need tags, licences, draws or harvest records tracked per hunter
- Hunters must sign waivers online before arrival
- You need package prices for a whole hunt week (packages are not built yet)
- Camp has no internet connection for days at a time
Outfitters ask us
Yes, if your hunters sign liability waivers. Malvavisco has no e-signatures or waivers, so keep paper waivers or use a tool that offers signing, such as HuntDocs, Hunt Outfitter or LodgeRunner.
For the lodge and camp side, yes: rooms, guides, stands, blinds, vehicles, the cook, the bar, deposits and reports. It does not handle tags, draws, harvest records, firearms paperwork or waivers, which outfitter suites cover.
No. Licences, tags and harvest reporting stay with your state, provincial or national system, or with an outfitter suite. Malvavisco handles the booking, the schedule, the camp and the money.
It can be an asset. Assets have their own calendar rows and are attached to a scheduled hunt, so Malvavisco refuses to send two parties to the same stand at the same time.
Not yet for most lodges. Your team records deposits and balances taken by bank transfer, card terminal or cash. Mercado Pago payment links exist for Argentine peso bookings but have not been tested live.
Yes. Payment schedules and reminder milestones are attached to the booking, so the deposit-due and balance-due emails go out on the right dates however far ahead the hunt is.
